Make a complaint

Please note that Chilcote Surgery keeps strictly to the rules of medical confidentiality.  If you are complaining on behalf of someone else, the Practice needs to know that you have their permission to do so.  A note signed by the person concerned will be required, unless they are incapable of providing this due to illness or disability.

COMPLAINING TO OTHER AUTHORITIES

The partners hope that if you have a problem you will use the Practice Complaints Procedure. Alternatively, you can contact The Complaints Manager at NHS England, PO Box 16738, Redditch, B97 9PT, email:
This email address is being protected from spambots. You need JavaScript enabled to view it., tel 0300 311 22 33 – Mon to Fri 8am to 6pm exc English Bank holidays.

You are also able to raise complaints/comments or obtain informal advice from the Clinical Commissioning Group’s Patient Experience team at:
Patient Experience, South Devon and Torbay Clinical Commissioning Group, FREEPOST RTEZ-YHRC-RZKZ, Pomona House, Oak View Close, Torquay, TQ2 7FF. Telephone: 01803 652578 (9am-5pm, Mon to Fri). Email: This email address is being protected from spambots. You need JavaScript enabled to view it.. Website: www.southdevonandtorbayccg.nhs.uk for Live Chat or to submit a web form.

Feedback can also be provided through Healthwatch Torbay, telephone: 0800 0520 029. Website: www.healthwatchtorbay.org.uk.

CONTACTING THE CARE QUALITY COMMISSION

If you have a genuine concern about a staff member or regulated activity carried on by this Practice then you can contact the Care Quality Commission on 03000 616161, or alternatively visit the following website: http://www.cqc.org.uk.

NHS ENGLAND, ICAS & OMBUDSMAN

NHS ENGLAND

NHS England aims to provide a fair and proportionate remedy to your complaint. If a complaint cannot be resolved locally, it is usually escalated to a line manager, team leader or complaints manager.

NHS COMPLAINTS INDEPENDENT ADVOCACY SERVICE (ICAS)

ICAS is a national service that supports people who want to make a complaint about their NHS Care or treatment. Your local ICAS service can be found on http://www.seap.org.uk/services/.

OMBUDSMAN
If you are not happy with the response from this practice, you can refer your complaint to the Parliamentary and Health Service Ombudsman who investigates complaints about the NHS in England. You can call the Ombudsman’s Complaints Helpline on 0345 015 4033 or email This email address is being protected from spambots. You need JavaScript enabled to view it. or Textphone (Minicom): 0300 061 4298 or write to The Parliamentary and Health Service Ombudsman, Millbank Tower, Millbank, London, SW1P 4QP. Website: www.ombudsman.org.uk.

LET THE PRACTICE KNOW YOUR VIEWS

Chilcote Surgery is always looking for ways to improve the services it offers to patients.  To do this effectively, the Practice needs to know what you think about the services you receive.  Tell us what we do best, where we don't meet your expectations plus any ideas and suggestions you may have.  Only by listening to you can the Practice continue to build and improve upon the service it offers.  We would encourage you to complete the Friends and Family Test the next time you visit the practice, or from out website.

  • Could you easily get through on the telephone?
  • Did you get an appointment with the practitioner you wanted to see?
  • Were you seen within 20 minutes of your scheduled appointment time?
  • Were our staff helpful and courteous?

PRACTICE COMPLAINTS PROCEDURE

If you have a complaint about the service you have received from any member of staff working in this Practice, please let us know.  The Practice operates a Complaints Procedure as part of the NHS system for dealing with complaints.  Our complaints system meets national criteria.

Note: If you make a complaint it is Practice policy to ensure you are not discriminated against, or subjected to any negative effect on your care, treatment or support.

HOW TO COMPLAIN

In the first instance please discuss your complaint with the staff member concerned.  Where the issue cannot be resolved at this stage, please contact Mrs Sue Finch who will try to resolve the issue and offer you further advice on the complaints procedure.  If your problem cannot be resolved at this stage and you wish to make a formal complaint, please let us know as soon as possible, ideally within a matter of days.  This will enable the Practice to get a clear picture of the circumstances surrounding the complaint.

If it is not possible to raise your complaint immediately, please let us have details of your complaint within the following timescales:

  • within 12 months of the incident that caused the problem
    OR
  • within 12 months of discovering that you have a problem

The Practice will acknowledge your complaint within three working days and agree with you how your complaint will be investigated.  At this stage you should be offered an explanation or a meeting with the person(s) involved.  When the practice looks into your complaint it aims to:

  • Ascertain the full circumstances of the complaint
  • Make arrangements for you to discuss the problem with those concerned, if you would like this
  • Make sure you receive an apology, where this is appropriate
  • Identify what the practice can do to make sure the problem does not happen again

 

CQC Report

National Diabetes Audit